Services

Cloud Office

Shared cloud document storage, office suite and communication tools all in one place

“Parish Online’s cloud office tools gives our council the tools to keep our documents secure and make them easy to edit and access. Sharing meeting documents with councillors and our website has never been easier.”

— Mandy Rossiter, Parish Clerk, North Nibley Parish Council

Secure cloud storage

Save all your council documents in WorkDrive, our easy-to-use cloud storage.

With your council documents safely in the cloud, data loss is a thing of the past, making your council more resilient and efficient.

It also frees up space on that creaking old laptop you were given!

Seamless file sharing

With WorkDrive, you decide how you want council files and folders shared.

Private, group share, organisation share and public share options are available.

Simply create your next meeting files, copy the link, and share in an email so everyone has access to meeting documents.

Powerful office suite

You get three powerful office tools;

Writer (documents)
Sheet (spreadsheets)
Show (presentations).

With templates, collaborative editing and an approvals system, this is everything you need for creating professional and consistent council documents.

AI tools with privacy and context

Zia AI allows you to generate a new document from just a few sentences. It’s a huge time-saver.

The AI integration also helps you improve documents by providing spelling, grammar, ease of reading and writing tips. These all help with producing professional and accessible publications.

Chat and email commenting

Collaborate and keep in touch easily and securely with your colleagues.

There are three key communication apps:

Meetings – for video calling and group calls
Cliq – an instant messaging tool for one-to-one or group chats. Bye bye whatsapp!
Streams – Comment on emails and documents internally without email clutter.

Sync your documents with your computer

If you’re used to having your documents on your computer, you can still do that.

Use our syncing tool so that you have instant access on your computer, but they’re automatically backed up to the cloud.

Get your passwords under control

Your Workplace licence comes with Vault, our secure password manager that works on all your devices.

A password manager safely stores your passwords and TFA codes and auto-fills them for the websites you visit.

It’s better than storing passwords in Chrome as Vault isn’t associated with your personal account, instead it’s associated with your GOV.UK address.

This makes transition between clerks much more seamless.

Vault also checks for vulnerabilities such as compromised or weak passwords.

Mobile apps and document scanner

You don’t have to be at your desk to access your documents and emails. Workplace comes with a range of mobile apps.

Plus, with the document scanner, you can use your phone to upload colour-corrected documents into WorkDrive (because if your scanner is like ours, it takes 10 minutes to remember it’s a scanner!).

Pricing

Package

Feature	Notes
Cloud Storage	10GB per user for first 3 users, then 100GB
Email Storage	Increases your mailbox storage to 30GB
Team folders
Office apps
Communication apps
Vault password manager
Price	£42 ex VAT per user per year